Guidelines for Organizing a Special Session at the AIMS Conference

The AIMS conference stands out for its exceptional array of well-structured special sessions, spanning diverse topics and led by esteemed researchers in their respective fields. These special sessions operate as distinct workshops or symposia, enhancing the conference's character as a gathering that draws innumerable colleagues and peers. Consequently, numerous research groups seek to showcase their advancements at the AIMS conference, often by extending invitations to international colleagues and collaborators to present in their sessions.

Outlined below are the comprehensive guidelines for orchestrating a special session within the framework of the AIMS conference:

1. 1. Submission and Approval of Proposals: Prospective organizers are encouraged to submit proposals, containing the following elements:
   • • Names and affiliations of the organizers (limited to a maximum of 3)
   • • Contact email addresses of the organizers
   • • Session title and an abstract that encapsulates the session's essence
   • • A preliminary list of potential speakers to be invited upon approval of the proposal, organizers can promptly extend invitations to the identified speakers.


2. 2. Minimum & maximum: Each session may have between 12-35 speakers. Having less than 12 speakers will lead to the integration of the session with other compatible sessions, and the original organizers will no longer be organizers.


3. 3. Presentation Time Allocation: Speakers within each session will be allocated a dedicated slot of 30 minutes. This timeframe encompasses both the presentation and the subsequent question-and-answer session.


4. 4. Registration Requirement: All organizers and speakers are required to pay the registration fee. The conference's financial sustenance is facilitated through registration fees, which exclusively fund various conference aspects, including program management, meal provisions, refreshments, equipment procurement, transportation logistics, and student support. In specific instances, limited NSF travel assistance might be accessible for graduate students and recent Ph.D. graduates from the United States.


5. 5. Organizer Recognition: As a gesture of acknowledgment, session organizers are cordially invited to partake in the conference's banquet gala. This invitation comes without any associated charges.


6. 6. Speaker Participation Limit: Each participant is granted the opportunity to present in no more than two distinct sessions. This constraint is designed to foster diverse engagement across various topics.


7. 7. Organizer Composition: A special session may be organized by a maximum of three individuals. However, exceptions to this norm can be entertained based on specific requests.

These refined guidelines elucidate the meticulous process of orchestrating a special session within the context of the AIMS conference. This conference, renowned for its dynamic special sessions, serves as a platform where leading researchers converge to facilitate knowledge exchange, innovation, and collaboration on a global scale.